1. Field Office –Post Role Mapping
Field Office – Post Role mapping is done by the Treasury officer to map the users to their roles. This is based on the details furnished by the DDO in the Field Office – Post Role mapping data sheet.
a. If the DDO does not have sufficient number of employees in his office, he can request for mapping of multiple roles to a user.
a. The DDO can be mapped with the roles of Approver and Checker.
b. A checker can be assigned additional mapping as a maker.
c. The Maker and Checker mapping to the same employee is not admissible.
b. If the establishments are very big DDOs can request for provision of additional Makers and Checkers.
c. If the DDO is the only employee in the office he can be mapped all the roles- Maker, Checker, Approver and Messenger.
d. The messenger has to be a regular Government employee and can be of any cadre.
e. Only Employees who are registered on Khajane 2 and have procured the Digital Signature Certificates (DSC) only should be assigned roles.
2. Secondary Mapping
Secondary mapping is a process of mapping an employee kept in additional charge to the additional post along with his primary post. The mapping is required when a DDO is transferred and another DDO is kept in additional charge. The DDO in additional charge will perform the K 2 activities of both his own office as well as of the additional charge. Secondary mapping is done by the Treasury Officer upon the request of the DDO.
Similarly, an FDA, SDA or a Superintendent can also be kept in additional charge. A secondary mapping is done for such employees.
The conditions for Secondary mapping are:
a. A DDO deputed to hold charge in another DDO office should be registered in his primary post.
b. He can request the Treasury officer for a secondary mapping of the DDO post he is holding additional charge.
c. He can use the same DSC in both the offices.
d. The request for Secondary role mapping should be supported by an order issued from competent authority.
DATA SHEET FOR FIELD OFFICE POST ROLE MAPPING
DATA SHEET FOR FIELD OFFICERS
Administrative Department
Pre-Populated in K 2
Directorate
Budget Office
Field Office Level
Field Office Name
Field Office Code
GO Order No
Address Details
PINCODE
Area
Pre-Populated in K 2
Village Town
District
Linked Treasury Name
Field Office Details
Address line 1
Street No, Building name
Address line 2
Locality, Area of Field Office location
Field Office Contact Details
Phone Number
-
Fax number
e-mail ID
DDO details
TAN Number
NPS DDO Registration number
Existing DDO Code
Imprest amount
DDO Code of CO mapped to DDO
DDO Code of CO mapped to DDO
Details of DDO and Support staff for Post Role mapping
Roles played by DDO
CCO/CO/DDO/CSO/Maker/Checker/Messenger
Role Name
Maker at DDO Office
Support staff 's post name
Name of the employee
KGID I Policy Number
Role Name
Checker at DDO Office
Support staff 's post name
Name of the employee
KGID I Policy Number
Role Name
Messenger 1
Support staff 's post name
Name of the employee
KGID I Policy Number
Role Name
Messenger 2
Support staff 's post name
Name of the employee
KGID I Policy Number
Signature of DDO with seal
Field Office – Post Role mapping is done by the Treasury officer to map the users to their roles. This is based on the details furnished by the DDO in the Field Office – Post Role mapping data sheet.
a. If the DDO does not have sufficient number of employees in his office, he can request for mapping of multiple roles to a user.
a. The DDO can be mapped with the roles of Approver and Checker.
b. A checker can be assigned additional mapping as a maker.
c. The Maker and Checker mapping to the same employee is not admissible.
b. If the establishments are very big DDOs can request for provision of additional Makers and Checkers.
c. If the DDO is the only employee in the office he can be mapped all the roles- Maker, Checker, Approver and Messenger.
d. The messenger has to be a regular Government employee and can be of any cadre.
e. Only Employees who are registered on Khajane 2 and have procured the Digital Signature Certificates (DSC) only should be assigned roles.
2. Secondary Mapping
Secondary mapping is a process of mapping an employee kept in additional charge to the additional post along with his primary post. The mapping is required when a DDO is transferred and another DDO is kept in additional charge. The DDO in additional charge will perform the K 2 activities of both his own office as well as of the additional charge. Secondary mapping is done by the Treasury Officer upon the request of the DDO.
Similarly, an FDA, SDA or a Superintendent can also be kept in additional charge. A secondary mapping is done for such employees.
The conditions for Secondary mapping are:
a. A DDO deputed to hold charge in another DDO office should be registered in his primary post.
b. He can request the Treasury officer for a secondary mapping of the DDO post he is holding additional charge.
c. He can use the same DSC in both the offices.
d. The request for Secondary role mapping should be supported by an order issued from competent authority.
DATA SHEET FOR FIELD OFFICE POST ROLE MAPPING
DATA SHEET FOR FIELD OFFICERS
Administrative Department
Pre-Populated in K 2
Directorate
Budget Office
Field Office Level
Field Office Name
Field Office Code
GO Order No
Address Details
PINCODE
Area
Pre-Populated in K 2
Village Town
District
Linked Treasury Name
Field Office Details
Address line 1
Street No, Building name
Address line 2
Locality, Area of Field Office location
Field Office Contact Details
Phone Number
-
Fax number
e-mail ID
DDO details
TAN Number
NPS DDO Registration number
Existing DDO Code
Imprest amount
DDO Code of CO mapped to DDO
DDO Code of CO mapped to DDO
Details of DDO and Support staff for Post Role mapping
Roles played by DDO
CCO/CO/DDO/CSO/Maker/Checker/Messenger
Role Name
Maker at DDO Office
Support staff 's post name
Name of the employee
KGID I Policy Number
Role Name
Checker at DDO Office
Support staff 's post name
Name of the employee
KGID I Policy Number
Role Name
Messenger 1
Support staff 's post name
Name of the employee
KGID I Policy Number
Role Name
Messenger 2
Support staff 's post name
Name of the employee
KGID I Policy Number
Signature of DDO with seal
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